Report: Review Time Study Access

Contents:

What is the Review Time Study Access report?

Why should I use the Review Time Study Access report?

Where do I find the Review Time Study Access report?

How do I use the Review Time Study Access report?

What is the Review Time Study Access report?

The Review Time Study Access report (new in 2024) answers questions such as these:

1. Who is this Reporter assigned to?
2. Which Reporters are assigned to this Supporter?
3. Are there Reporters who are not assigned to a Supporter? 
4. Do inactive Supporters have Reporters that need to be reassigned?

Why should I use the Review Time Study Access report?

Assigning a Supporter to each Reporter can boost Completion Rates and reduce Admin workload. While automated email reminders help, some Reporters benefit from additional support from a manager or admin assistant to keep them accountable.

Therefore, regularly auditing user time study access is important. Here are some tips:

• Look for Reporters with no Supporters
  • Filter by Reporters and check for "None" in the "Can Access Their Info" column.
• Replace inactive Supporters to ensure Reporters have accountability
  • Filter by Supporters and set Active = No.

After identifying issues, re-assign as needed using these instructions:

How do I assign a Supporter to a Reporter?

Where do I find the Review Time Study Access report?

Only Admins have access to this report. In the left-hand Navigation menu:

1. Click Reports
2. Click Admin
3. Click Settings
4. Click Review Time Study Access
    

How do I use the Review Time Study Access report?

All users are included in this report, whether they have assignments or not, but you do have several filtering options:

• Business Unit
• Department
• User Type (Reporter, Supporter, Admin)
• Active (Yes/No)
• Name (username, last name, or first name)

Reset filters by refreshing the page.

When a user has multiple assignments, either as a Reporter or Supporter, the report will display “Click to See List…” in the Can Access Their Info or Can Access Info Of column. Select this option to view the full list, or you can export everything.

In the below screenshot, you can learn that:

• Username IronMan (Reporter) is supported by Spiderman (Spiderman "Can Access Their Info")
• Username Ant-Man (Reporter) does not have any Supporter ("None" in the "Can Access Their Info" column)
• Username trashpanda (Supporter) is assigned to two people ("Click to See List..." in the "Can Access Info Of" column)

Clicking Export will download a filtered .csv file. The results will include the full list of assignments in place of "Click to See List..."