How do I complete a time study?

Contents:

Components of a time study

Enter hours

Time study form restrictions

Saving, submitting, or printing your hours

Video about the features of a time study:

Components of a time study

Access your outstanding time studies on your Dashboard or via the far-left menu under Time Studies > My Outstanding Records. Click Enter to open a time study. You'll see:

• Dates: Across the top.
• Categories: In blue headers.
• Activities: Listed under each category on the left side.

Note: The categories and activities shown are set by your time study program administrator. Hover over an activity name for examples. Contact your administrator with questions.

Enter hours

Enter your total hours for each day and activity. Use decimal format (e.g., 3.75 for 3 hours and 45 minutes, 2.75 for 2 hours and 45 minutes).

For Transplant hours, you might see:

• Organ Tabs: Report hours individually for each organ by clicking the respective tabs.
• Organ Checkboxes: Hours will be evenly distributed among selected checkboxes.

Tip: If available, copy hours from your last time study using the prompt at the top, then make any necessary edits.

Time study form restrictions

• Maximum Hours: Enter a maximum of 24 hours per day; exceeding this will trigger an error.
• Time Increments: Use 15-minute increments; the system will round otherwise. (Example: 2 hours 45 minutes = 2.75 hours.)
• Required Entries: Time studies must include hours worked or indicate a leave of absence. Leave unused activity boxes at zero.
• Actual Hours: Enter your actual hours, not estimates or expected hours.
• Future Dates: Submitting time for future dates is not possible. You can enter expected hours and click Hold, but you must wait until those hours have occurred before attesting and submitting.
• Attestation: Check the attestation box to submit your time study (e.g., "I hereby attest to the accuracy of this time study.").

Saving, submitting, or printing your hours

After entering your hours, you have three options:

• Hold: Save your entries to submit later. Entering hours daily improves accuracy.
• Submit: Click when you've finished entering your hours for the week. Accurate recording is essential.
• Print: Click anytime before or after saving to choose a printer, or click Save as PDF to download your time study. Printing does not save your work; you must also click Hold or Submit.

Learn more: What is "Hold" vs "Submit"?